Senior Proposal Writer

Who we are and what we do: At Pearson VUE, we believe the capacity for growth lies in all of us—the potential to learn, to stretch, to constantly better ourselves. And that when we grow, we not only enrich ourselves, but we make a direct and indelible impact on our professions, communities, and the lives of those around us.

Through our worldwide network of test centers and partnerships within virtually every industry, we deliver high-stakes exams empowering professions to certify and license individuals who safeguard and advance their communities across the globe. We help prepare testing candidates with courseware, scenario-based labs, practice tests, and more. And we continually develop leading testing technologies that drive progress through essential credentials in virtually every industry—from dermatology to driving, real estate to risk management, and everything in between. Learn more: About Pearson VUE - Pearson VUE

Our team: The Pearson VUE EMEA-based proposal team supports the sales process in the UK, Europe, Middle East, Australia, and other countries. The atmosphere is fast-paced and high-stakes but also very collaborative and rewarding. Team members from across the business work together to craft innovative computer-based testing solutions. 

The Senior Proposal Analyst is responsible for creating a compelling narrative to convey this solution to the customer.

Key Area of Focus:

• Take responsibility for the entire proposal process from RFP receipt to high-quality proposal creation and delivery in a high-volume, deadline-driven environment.
• Work closely with team members, Subject Matter Experts (SMEs), Business Development, and other key staff to develop and deliver high-quality, compelling proposals.
• Project manage bid assignments, including facilitating bid kick-offs, managing the bid schedule, and performing related tasks.
• Use exceptional writing and editing skills, project management skills, and the ability to communicate clearly, concisely, quickly, and effectively to produce high-quality bid submissions.
• Flexibility is key to succeeding in this position due to fluctuating workloads throughout the year.
• Support and implement the company’s policies and procedures around Health and Safety, Security, Quality, and Business Continuity arrangements.

Proposal Response Development (40%):

• Review RFP in detail and identify mandatory business requirements.
• Draft and submit RFP questions to procurement officers.
• Write new text or customize existing text for proposal responses.
• Ensure all aspects of RFP are addressed with pertinent SMEs.
• Accurately incorporate all edits from reviewers.
• Ensure 100% accurate and clear cost proposal/forms.
• Ensure compliance with RFP requirements.
• Compile finalized proposal packages, including appendices as needed (typically digital, occasionally printed).
• Guarantee successful and timely delivery of superior quality proposals.
• Follow RFP submission requirements accurately.
• Support Best and Final Offer submissions and post-proposal written clarifications.

Bid Management and Meeting Facilitation (40%):

• Create and manage the bid schedule.
• Schedule, facilitate, and actively participate in bid kick-off meetings, bid strategy meetings, and pricing review meetings.
• Prepare administrative documents to guide bid production.
• Create database entries to track bid details for reporting.
• Track procurement sites for bid amendments/Q&A and distribute information.
• Work with the legal team to complete the legal review for each bid.

Capabilities, Qualifications, and Attributes Required:

• BA or BS, preferably in English, Journalism, Business, or a similar degree.
• Minimum of five (5) years of proposal writing or similar experience.
• Expert proficiency with Microsoft Word and moderate proficiency with other Office suite products. Proficiency in creating charts and diagrams in applications such as LucidChart is a plus.
• Positive ‘can do’ attitude with excellent writing and editing skills.
• Good verbal skills and the ability to facilitate meetings.
• Exceptional attention to detail and flexibility to work with an unpredictable workload under tight deadlines, including non-standard hours if needed.
• Excellent time management, planning, and project management skills, especially in a remote setting.
• Resilient and able to cope under pressure in a deadline-driven environment.
• Effective relationship-building skills and the ability to work comfortably with Business Development, the executive team, and other stakeholders.
• Ability to collaborate with other Pearson business units and provide support to other teams’ bid projects as requested.
• Capability to lead on large and complex public and private sector bids.
• Ability to work independently and reliably serve as a back-up to the department manager.
• Quick grasp of new concepts and understanding of technology solutions.
• Strong problem-solving skills and PC skills.

What Sets us Apart? Benefits and Rewards. We know you’ll do great work, so we give a lot back with some of the best benefits in the business. We know that one size doesn’t fit all, so our workplace programmes meet the different needs of our diverse teams, and their families too. There is a range of options, but when you join our Pearson family these are some of the benefits that we offer that you can look forward to

• Inspiring, supportive and collaborative culture
• Opportunity to work in a global environment and grow your professional network  
• Personal growth - Unlimited access to rich sources of knowledge 
• Private health care, accident insurance for you and your family  
• Opportunity to master your English skills at daily work and/or by taking companywide English classes  
• Work-life balance, Flexible working arrangement 
• Remote work or hybrid (Poznan/Warsaw/ London/Manchester, Dublin)) work as option  
• Generous holiday policy, including Paid leave for volunteer purposes  
• Pension plans
• Annual bonus based on performance 
• Invest and Earn money and/ or become a shareholder with Pearson Worldwide programme ‘Save for Shares’ 

Diversity, Equity & Inclusion 

We’re committed to equity and opportunity, so that all learners can realise the life they imagine and see themselves in our services and products. We believe learning is a powerful force for change and that diversity, equity and inclusion are fundamental to who we are. We’re committed to addressing all forms of systematic racism, discrimination and inequality in everything we do. We also believe in giving everyone in the company the chance to help shape a more inclusive culture, in which everyone feels a sense of belonging and in which everyone acts with integrity day-in, day-out. To learn more about Pearson’s commitment to a diverse and inclusive workforce, please click here.

Pearson is an equal opportunities employer. We do not discriminate against employees or job applicants and select the best person for each job based on relevant skills and experience. We are also committed to building an accurate picture of the make-up of the workforce and encouraging equality and diversity. The information you provide will stay confidential and will be stored securely. It will not be seen by those involved in making decisions as part of the recruitment process. We are a Stonewall Gold and Top 20 LGBT+ inclusive employer, Investors in People Gold, Race Charter signatory, Disability Confident employer and Working Mums Top Employer. 

Your Personal Data

The Administrator of your personal data is Pearson Central Europe sp. z o.o., headquartered in Warsaw, 8 Szamocka St. (PCE). The Data Protection Officer appointed by PCE can be contacted by email, at pce.dpo@pearson.com, as well as by snail mail at the above address, marked "RODO". Your personal data is processed based on: GDPR Article 6(1)(A) - your consent (applies to data provided in the application, over and above other grounds for processing), GDPR Article 6(1)(B) - actions taken at your request, prior to the conclusion of a contract (aimed at concluding a contract), limited to the scope indicated in the legal provision (Article 22 par. 1,3,4 of the Act - Labor Code); GDPR Article 6(1)(F) - PCE's legitimate interest, related to possible establishment, investigation or defense of claims against PCE (GDPR Article 82(3)); Your personal data will be stored for a period of 3 years after the end of the recruitment process. You have the right to access the content of your data and the right to rectify, erase, limit processing, the right to data portability, the right to object, the right to withdraw consent, the right to be forgotten. You have the right to lodge a complaint with the President of the Office for Personal Data Protection if you consider that the processing of personal data concerning you violates the provisions of the GDPR. Your provision of personal data is voluntary, but necessary for the purposes of processing. The consent you have given may be withdrawn at any time, which will be equivalent to the cessation of processing of certain data. Your data will not be subject to automated profiling. PCE may transfer your personal data to a third country, including outside the EEA, which is related to Pearson's policy and the IT tools used. Personal data may be made available to authorities authorized by law and entrusted under a written entrustment agreement to entities providing services on behalf of PCE.