Officer, Finance Emergency Response Team

JOB SUMMARY:  The primary responsibility of the Finance Officer, is to provide financial support in accordance with donor/client and International Medical Corps internal policies and procedures including but not limited to accounting, month and year closing procedures, financial reporting, tax reports, bank and cash reconciliations, AR/AP analysis and accrual of taxes and other expenses.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:

MAIN TASKS AND RESPONSIBILITIES

The Finance Officer will assist the Finance Manager on below duties:
•    Carry out day-to-day accounting operations and financial support in accordance with donor/client and International Medical Corps internal policies and procedures including but not limited to month and year closing procedures, financial reporting, tax reports, bank and cash reconciliations, AR/AP analysis and accrual of taxes and other expenses.
•    Ensure required preapprovals and other supporting documents are secured in advance of incurring an expense
•    Prepare, review and advise on procurement requests and coordinate with logistics department for timely delivery of goods and services
•    Prepare and assist to prepare financial and logistics reports to track and reconcile transactions
•    Prepare pipelines on timely manner and arrange and attend pipeline meetings to advise senior management on decision making
•    Ensure all financial documents are achieved properly
•    Prepare and assist to prepare state tax reports.
•    Prepare and assist to prepare budgets for project proposals and make necessary adjustments in the budgets as needed mission ready package budgets
•    Review and support clearance of Cash advances and corporate credit card transactions.
•    Prepare volunteers per diem payments and processing on timely manners.
•    Coaching finance assistant(s)
•    Review sub partner(s) financial documents to ensure that costs incurred to projects are in compliance with donor and internal procedures and policies
•    Ensure close relationship and build communication and follow up procedures with sub partner(s) if applicable.
•    Prepare timely and accurate financial reports for submission to donor on or before the deadlines as needed including without limitation:
•    Research on financial compliance topics and ensure the full compliance of financial transaction with country laws, donor regulations and International Medical Corps policies and procedures.
•    Ensuring filing and supporting documentation are completed for all active grants, and new opportunities 
•    Accounting for overhead procurements transactions
•    Maintenance of accurate financial transactions records

General 
•    Deployed personnel are expected to assist with the setup, maintenance and demobilization of the clinical spaces and base camp as required.

Policy Adherence
•    Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps
•    Adhere to the Code of Conduct, maintain humanitarian principles and respect international humanitarian law at all times.

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Code of Conduct
As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding
It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

Equal Opportunities
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.
 

MINIMUM QUALIFICATIONS

•    Typically, a University’s degree in in Accounting or Business Administration. Equivalent combination of relevant education and experience may be substituted as appropriate.
•    Typically, 3+ years of relevant experience in Accounting, preferably with a non-profit organization.
•    Good experience in working with computerized accounting systems; Experience in Deltek Costpoint and Cognos, is a plus.
•    Proficient in computer applications, especially with MS Word, Excel, and PowerPoint;
•    Excellent communication and representative skills (written, oral, cross-cultural);
•    Ability to multitask and deal with stressful situations driven by strict deadlines;
•    Ability to adapt within the working environment and work in a team setting;
•    Ability to deploy to field sites within United States with short notice.
•    Keen attention to detail.
•    Fluency in written and spoken English is required; fluency in Spanish, French or, Arabic is desirable